Sharp FO-4400 Manuale Utente

FO-4400 FACSIMILEMODELFO-4400OPERATION MANUALFACSIMILE 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies

8Rapid Dial KeysPress one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.) When navigating through

Telephone Billing98Telephone BillingIf you are on a PBX, you can have the fax machine send a code to the PBX that identifies the sender for billing pu

Telephone Billing995. SpecialFunctions1 Load the document (s).• If you are using Normal Dialing, press or pick up an extension phone connected to the

Distinctive Ring100Distinctive RingImportant:♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company

Distinctive Ring1015. SpecialFunctions4 Press repeatedly to return to the date and time display. RING PATTERN 3Two short rings and one long ring S

1026. Optional SettingsThe optional settings allow you to customize the fax machine to better suit your needs. An initial setting has been made for e

Optional Settings1036. Optional SettingsOptional SettingsSetting 01: DEFAULT FAX RESOLUTIONThis option sets the default resolution (the resolution use

Optional Settings104Setting 05: TRANSACTION REPORT PRINT SELECTIONThis sets the condition for printing out a Transaction Report. Enter a number from

Optional Settings1056. Optional SettingsSetting 09: ERROR CORRECTION MODE (ECM)Press (YES) to have any distortions in a transmission due to noise on

Optional Settings106Setting 15: IMAGE MEMORY PRINTPress (YES) to include a copy of part of the first page of the transmitted document on the Transac

Optional Settings1076. Optional SettingsSetting 18: RETRANSMISSION INTERVALYou can select the number of minutes the fax waits between each memory retr

9TIMER keyPress this key to set an operation to be performed automatically at a later time.COVER SHEET keyPress this key to include a cover sheet when

Optional Settings108Setting 23: QUICK ON-LINEWhen you transmit a multi-page document, this setting determines whether the fax machine will dial the re

Optional Settings1096. Optional SettingsNote: If you select AFTER for the BILLING CODE DIAL selection, you must press after dialing if you use .Set

Optional Settings110Setting 31: SEPARATE MODEIf desired, you can have the fax draw a sheet of paper from one of the paper sources after each fax recep

1117. PrintingLists7. Printing Lists and ReportsYou can print lists showing settings and information entered in the fax machine. You can also print o

Printing Lists and Reports112Explanation of headingsSENDER/RECEIVERThe name or fax number of the other machine involved in the transaction.START The t

Printing Lists and Reports1137. PrintingListsTimer List (List 02)This list shows the timer operations that are currently set.Destination List (List 03

Printing Lists and Reports114Department Usage List (List 08)This list shows total transmission time and pages transmitted (including polling time and

Printing Lists and Reports1157. PrintingListsTransaction ReportThis report is printed out automatically after an operation is completed to allow you t

1168. MaintenanceCleaning the Scanning Glass and RollersClean the reading glass and rollers frequently to ensure the quality of your transmitted imag

Replacing the Verification Stamp1178. MaintenanceReplacing the Verification StampIf you are using the Verification Stamp function, you will need to re

10JOB STATUS keyTwo types of information appear in the display: prompts related to operations you are performing, and information about how the fax ma

1189. TroubleshootingProblems and SolutionsLine errorProblem SolutionLINE ERROR appears in the display, and/or a transaction report is printed out wi

Problems and Solutions1199. Trouble-shootingDialing and transmission problemsProblem SolutionDialing is not possible. • Make sure the power cord is pr

Problems and Solutions120Reception and copying problemsProblem SolutionThe fax machine doesn’t receive documents automatically.• Make sure that the re

Problems and Solutions1219. Trouble-shootingThe quality of copies is poor and/or black lines appear.• Any dirt or material on the scanning glass will

Messages and Signals122Messages and SignalsDisplay messagesCHECK CASSETTE This indicates that the cassette is not installed properly. CONF. REFUSED A

Messages and Signals1239. Trouble-shootingNO CONF. FUNCTION Confidential transmission was cancelled because the receiving machine does not have a conf

Messages and Signals124Audible signalsContinuous tone 3 seconds Indicates the end of transmission, reception, or copying.Intermittent tone (3 beeps)5

Clearing Paper Jams1259. Trouble-shootingClearing Paper JamsClearing a jammed documentIf the original document doesn’t feed properly during transmissi

Clearing Paper Jams1261 Press the green release and open the print compartment cover.• Caution!The fusing unit inside the print compartment becomes ve

Clearing Paper Jams1279. Trouble-shooting5Replace the drum cartridge.• Make sure the drum cartridge is inserted in as far as it will go.6Replace the t

11PERSONAL BOOKPress this key to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, selec

FCC Regulatory Information128FCC Regulatory InformationThis equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.

129SHARPDate Revised :July. 22, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (1/3)MSDS No. B-1020Section 1. Product and Company Identifica

130SHARPDate Revised :July. 22, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (2/3)MSDS No. B-1020Section 8. Exposure Control/Personal Prot

131SHARPDate Revised :July. 22, 2002Date Issued :May. 28, 1998MATERIAL SAFETY DATA SHEET (3/3)MSDS No. B-1020Section 12. Ecological InformationNo data

132QUICK REFERENCE GUIDESENDING FAXESPlace the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and D

133GUÍA DE CONSULTA RÁPIDAENVÍO DE FAXESColoque el documento (hasta 50 páginas tamaño carta) boca abajo en la bandeja alimentadora de documentos.(Nota

134GUIDE DE RÉFÉRENCE RAPIDEENVOIS DE FAC-SIMILéSPlacez votre document (jusqu'à 50 pages de format papier à lettre) face imprimée vers le bas dan

135AActivity Report, 111Auto Listing, 103Alarm volume, 107Anti Junk Fax, 97, 107Anti Junk Number List, 114Audible signals, 124Auto Cover Sheet, 105Aut

Index136MManual reception mode, 58, 59MemoryChecking documents in, 47, 60Sending faxes from, 41Substitute reception to, 60Memory retransmission, 49Mul

NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALERABOUT THE WARRANTY THAT YOUR SELLING DEALEREXTENDS TO YOU. In order to assure you, the end-user, ofw

121. InstallationUnpacking ChecklistBefore setting up, make sure you have all of the following items. If any are missing, contact your dealer.Telepho

PRINTED IN THAILAND (TINSE4294XHTA)SHARP ELECTRONICS CORPORATIONSharp Plaza, Mahwah, New Jersey 07430-1163SHARP ELECTRONICS OF CANADA LTD.335 Britanni

Connections131. InstallationConnectionsConnecting the power cordConnect the female end of the power cord to the fax machine as shown. Insert the male

Connections14Connecting the telephone line cordInsert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the o

Connections151. InstallationAttaching the ADF exit trayInsert the protrusion on the right side of the machine into the hole in the right side of the A

Connections16Verification Stamp optionNote: This feature is available as an option. Consult your dealer if you wish to use this feature.When transmitt

Installing the Print Cartridges171. InstallationInstalling the Print CartridgesFollow the steps below to install or replace the toner and drum cartrid

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void

Installing the Print Cartridges183 If you are replacing the drum cartridge, remove the old cartridge and dispose of it according to local regulations.

Installing the Print Cartridges191. Installation7 Hold the toner cartridge by the handle and insert it into the print compartment. • Make sure the ton

Installing the Print Cartridges20When to replace the toner cartridgeWhen the toner cartridge nears empty (about 100 pages can still be printed), the t

Loading Printing Paper211. Installation1 Remove the received document tray.2 Insert a stack of paper into the tray, print side up.• Important! The sta

Loading Printing Paper224 Replace the received document tray.• The received document tray must be attached for the fax machine to operate properly.Loa

Loading Printing Paper231. Installation3 Squeeze the paper guide and pull up to move it to the appropriate holes for the length of the paper. Push the

Entering Your Name and Fax Number24Entering Your Name and Fax NumberBefore you can begin using the fax machine, you must program your name and fax num

Entering Your Name and Fax Number251. Installation 5 Flip the Rapid Key overlay down (if it is up), and enter your n

Setting the Date and Time26Setting the Date and TimeThe date and time appear in the display, in reports, and at the top of each page you transmit. Set

Setting the Date and Time271. Installation7 Press to select A.M. or to select P.M.8 Press to start the clock.9 Press twice to return to the da

1IntroductionWelcome, and thank you for choosing a Sharp facsimile machine. The features and specifications of your new Sharp fax machine are shown be

Volume Adjustment28Volume AdjustmentYou can adjust the volume of the speaker and ringer using and .Speaker1 Press .2 Press or to select the des

Volume Adjustment291. InstallationRinger1 Press the or to select the desired volume level. (Make sure has not been pressed.)• The ringer will rin

30 5.0"(128 mm) 5.8"(148 mm) 11"(279 mm) 19"(483 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3"(364 mm

Transmittable Documents312. SendingDocumentsMaximum scanning areaThe area of the document that the fax machine can scan is slightly smaller than the a

Loading the Document32Loading the DocumentUp to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will a

Adjusting the Resolution and Contrast332. SendingDocumentsAdjusting the Resolution and ContrastIf desired, you can adjust the resolution and contrast

Adjusting the Resolution and Contrast34ContrastThe fax machine has three contrast settings:The default setting is AUTO.To adjust the contrast, press

Sending a Fax by Normal Dialing352. SendingDocumentsSending a Fax by Normal DialingWith Normal Dialing, you press and then dial by pressing the nume

Programming Auto-Dial Numbers36• If Option Setting 26 (TEL. BILLING CODE, page 108) has been set to ON and BILLING CODE DIAL has been set to AFTER, pr

Programming Auto-Dial Numbers372. SendingDocuments1 Press and .2 Press and .3 Press to select SET.4 To program a Rapid Key number, press the Ra

2Paper capacity 250 sheets (20 lb)(500-sheet cassette available as option)Compression scheme MMR, MR, MH, Sharp (H2), JBIG Halftone (grayscale) 64 lev

Programming Auto-Dial Numbers38• To enter a space, press . • To change case, press .• To clear a mistake, press .• To enter a number as part of a

Programming Auto-Dial Numbers392. SendingDocumentsChain Dialing for area and access codes You can also program an area code or access code in a Rapid

Programming Auto-Dial Numbers404 To clear a Rapid Key, press the Rapid Key.To clear a Speed Dial number, press and then enter the number with the nu

Sending a Fax by Automatic Dialing412. SendingDocumentsSending a Fax by Automatic DialingDual AccessThe fax machine features full dual access, which m

Sending a Fax by Automatic Dialing42Rapid Key DialingIf the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing th

Sending a Fax by Automatic Dialing432. SendingDocumentsSpeed DialingIf the number you want to dial has been programmed in a Speed Dial number, you can

Sending a Fax by Automatic Dialing44Direct Keypad DialingYou can also enter a full number with the number keys and then press to begin dialing.START

Sending a Fax by Automatic Dialing452. SendingDocumentsSearching for an auto-dial numberIf you don’t remember the Rapid Key or Speed Dial number in wh

Sending a Fax by Automatic Dialing465 Press . The document will be automatically transmitted once the connection is established.START/ENTERChain Dia

Sending a Fax by Automatic Dialing472. SendingDocumentsChecking the status of the current jobThe display normally shows the date and time and prompts

3As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without

Sending a Fax by Automatic Dialing48Canceling a memory transmission by numberIf you know the memory number assigned to a memory transmission, you can

Sending a Fax by Automatic Dialing492. SendingDocumentsMemory RetransmissionIf a line error occurs during any type of memory transmission, your fax wi

Creating and Using Personal Books50Creating and Using Personal BooksUp to 10 personal books can be created that allow inviduals to program Rapid Key a

Creating and Using Personal Books512. SendingDocuments5 Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the

Creating and Using Personal Books521 Press . 2 Enter the 4-digit passcode of your book.If the book doesn’t have a passcode, press or until the na

Creating and Using Personal Books532. SendingDocuments♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page

Creating and Using Personal Books54Clearing a bookNote: Before you can clear a personal book, you must clear all Rapid Keys, Speed Dial numbers, Group

Cover Sheet552. SendingDocumentsCover SheetYou can have the fax machine generate a cover sheet and send it as the last page of your fax transmission.

Cover Sheet562 Press . (Flip up the Rapid Key overlay if it is down.)• The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND

Batch Page Numbering572. SendingDocumentsBatch Page NumberingYou can change the page numbering of the transmitted document from simple numbering (&quo

4• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into

583. Receiving DocumentsThe fax machine has two modes for receiving calls:AUTO mode:Select this mode when you only want to receive faxes on the line

Using MANUAL Reception Mode593. ReceivingDocuments1 When the fax machine rings, answer the call on an extension phone connected to the same line.2 If

Substitute Reception to Memory601 Press (flip up the Rapid Key overlay) and .2 Press or to scroll through the list of received faxes. The name

614. MakingCopies4. Making CopiesYour fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, en

Making Copies624 Press (MULTI) if you do not want the copies sorted, or (SORT) if you want the copies sorted.• Copying will begin.12Checking and c

635. SpecialFunctions5. Special FunctionsBroadcastingThe Broadcasting function allows you to send the same fax to as many as 154 destinations in a si

Broadcasting64Note: If you need to delete a number, press or until the destination appears in the display and then press .4 Press .5 If desired,

Broadcasting655. SpecialFunctionsStoring numbers in Group KeysGroup Keys allow you to dial a group of fax numbers by simply pressing the appropriate G

Broadcasting66Editing a groupIf necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group

Confidential Operations675. SpecialFunctionsConfidential OperationsThe Confidential function can be used to transmit and receive confidential document

5Table of ContentsIntroduction 1Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Table of Contents 5A Loo

Confidential Operations683 If the receiving machine has multiple confidential mailboxes, enter the appropriate mailbox number with the numeric keys (t

Confidential Operations695. SpecialFunctions1 Press (flip up the Rapid Key overlay if it is down) and then .2 Enter a 2-digit number (from "0

Confidential Operations70Clearing a passcode1 Press (flip up the Rapid Key overlay if it is down) and then .2 Enter the 2-digit number that identif

Polling715. SpecialFunctionsPollingPolling allows you to call another fax machine and have it send a document to your machine without operator assista

Polling72Serial Polling using a Group KeyIf the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply

Polling735. SpecialFunctions4 Press to select SET.• If another document has already been stored, press to select APPEND, and go to Step 6.5 Press

Polling74Polling SecurityPolling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only t

Polling755. SpecialFunctions3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies the fax number you will enter in the next step.Cl

Polling761 Press , , , .2 Press to program an ID number. (Press to clear an ID number.)3 Storing: Enter a number from 1 to 5. This number identif

Timer Operations775. SpecialFunctionsTimer OperationsThe Timer function allows you to store a job to be performed automatically at a specified time. U

Table of Contents65. Special Functions 63Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Confide

Timer Operations785 Press to select A.M. or to select P.M. 6 Enter a number as follows to select the day of the operation (skip this step if the o

Timer Operations795. SpecialFunctions10 Press and/or to adjust the resolution and contrast if desired, and then press .11 Load the document and t

Timer Operations8012 Press and/or to adjust the resolution and contrast if desired, and then press .13 Load the document and then press .• The

Timer Operations815. SpecialFunctions• Enter one or more Speed Dial numbers, pressing before each number. (If you enter less than 2 digits for a Spe

Timer Operations82Note: If you need to delete a number, press or until the destination appears in the display and then press . 9 Press .10 Press

Batch Transmission835. SpecialFunctionsBatch TransmissionBatch transmission allows you to store multiple fax jobs in memory for automatic transmission

Batch Transmission842 Press the appropriate Batch Key.• After scanning, the message number assigned to your document will appear in the display.3 Pres

Entering and Using Programs855. SpecialFunctionsEntering and Using ProgramsIf you frequently perform the same operation involving the same party, you

Entering and Using Programs866 If you want to include a timer setting, enter a two-digit number for the hour (“01” to “12”) and a two-digit number for

Entering and Using Programs875. SpecialFunctions12 Dial the receiving machine using one of the following methods:• Press a Rapid Key.• Press and ent

7DisplayThis displays messages and prompts to help you operate the machine.ALARM indicatorThis blinks when one of the paper sources is empty or the dr

Entering and Using Programs8812 Enter the mailbox number (2 digits). (Go directly to Step 13 if the receiving machine does not have mailboxes.)13 Pres

Entering and Using Programs895. SpecialFunctionsSerial Polling(Continued from Initial procedure.)Polling(Continued from Initial procedure.)12 Dial the

Entering and Using Programs90Note: If you need to delete a number, press or until the destination appears in the display and then press . 13 Pres

Entering and Using Programs915. SpecialFunctionsBatch transmission(Continued from Initial procedure.)12 Dial the receiving machine using one of the fo

Entering and Using Programs92Being Polled (Memory polling)(Continued from Initial procedure.)12 Press to allow polling only once, or to allow poll

Entering and Using Programs935. SpecialFunctions4 Press .5 Press repeatedly until you return to the date and time display.START/ENTERSTOPUsing a Pr

Duplex Scanning for Two-sided Documents94Duplex Scanning for Two-sided DocumentsTo transmit or copy documents which have printing or graphics on both

Department Control955. SpecialFunctionsDepartment ControlDepartment Control is used to limit use of the fax machine to authorized users. When it is ac

Department Control96Clearing: Enter the 2-digit number that identifies the Department Code you want to clear.Note: It is not possible to clear the Dep

Blocking Reception of Unwanted Fax-975. SpecialFunctionsBlocking Reception of Unwanted FaxesThe Anti Junk Fax function allows you to block reception o